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The proper way to handle Zoom meetings recordings (and no, it's not Google Drive)

Even if we adopt good guidelines to maximize our meeting productivity and we shift to asynchronous comms, meetings are here to stay and we must learn how to get the most out of them.

Zoom became the de facto app to run meetings during the pandemic thanks to their super reliable infrastructure and people started to transition from in-person meetings to online zoom meetings.

The good news is that if meeting minutes were the only way to share the decisions taken during an in-person meeting, online meetings can be recorded and digitally saved. Everyone can rewatch them, understand the decisions and how they were made.

Right? Actually.. no.

Even if you upload your recordings on Google Drive or Dropbox, hardly anyone will find them, because of the horrible search experience, not to mention the watch experience. And if your team is lazy at taking meeting notes and minutes because of the availability of the recordings, well, you now have a huge transparency problem.

Even if your co-workers use to watch the meeting recordings, at some point your Not to mention Google Drive folder will store GB and GB of files, hours, and hours of footage, and it will be almost impossible to find what you’re looking for.

Don’t get me wrong, Zoom is a great meeting tool, but it’s not designed for long-term storage or reusability of video meetings. Recordings are often buried on local computers of employees or poorly organized in generic folders or spreadsheets and searching for them is almost impossible if you can’t remember the publishing date and name of the meeting.

To get rid of that mess, you need a platform that can safely store the recordings of your zoom meetings, and make them available on-demand, discoverable, and searchable by anyone in your team.

Tools like Pulse are the perfect solution to do just this.

Here’s how:

  • Generate transcripts. Video titles and descriptions only go so far. To make a video meeting actually searchable you need a way to automatically transcribe. Tools like Pulse do that for you. Just upload the meeting, we’ll generate the transcript and make it instantly searchable.
  • Organize content effectively. Forget about random Google Drive folders. In Pulse, your videos can easily be organized by teams (ie. engineering, product, leadership) or meetings (ie. company all-hands, company town-hall, leadership meetings, etc) in streams.
  • Distribute it on-demand to your team. Shared folders have made it easy to share files, but they aren’t optimized for watching videos. Pulse allows you to effectively distribute your content to your team, by sending automated Emails, Slack and Discord notifications when new content is shared.
  • Fine-grained access. Create private streams for sensible content to make it available only to specific members.
  • Syn recurring Zoom meetings. Have a Zoom Pro subscription? Well, you can automatically publish your recurring meeting recordings into a Pulse stream thanks to our Zoom Integration.
  • Keep the conversation going with comments. You can gather feedback, keep the discussion going, and do an asynchronous Q&A session at the end leveraging comments.

How to record a Zoom meeting

Using Pulse as your video management platform is easy. Pulse lets you upload the recording of a single meeting or set up a task to automatically fetch new recordings and publish them for a specific recurring meeting you make.

Let’s start from the beginning: how can you record a meeting in Zoom?

Depending on your Zoom account, you’ll have different options available for recording: local or cloud recordings.

Local recordings are available to all Zoom users. The MP4 recording file will be saved into your local computer.

Cloud recordings are only available for paid accounts (ie. licensed users). The recordings are directly saved to the Zoom Cloud.

You can select one of the two available options by clicking on the “Record” button.

Zoom cloud recordings

If you record your Zoom meetings on your computer, you need to manually upload the MP4 recording file to Pulse.

Once your meeting has ended, you can quickly find your Zoom recordings under the Meetings tab. Open the Meetings tab, switch to Recorded and then select the recorded meeting you’re interested to upload to Pulse. Click the Open button and the folder containing your MP4 recording file will show up.

Hint: if you don’t find the latest meetings, remember to hit the Refresh icon on the top right.

If you store your recordings on the Zoom Cloud, you don’t need to download the file, Pulse will take care of it.

You’re all set on the Zoom side, let’s switch to Pulse.

How to share your Zoom meetings recordings on Pulse

In Pulse, there are two ways to publish a Zoom Recording. You can manually upload your Zoom recording or you can import it from Zoom Cloud.

Import manual recordings Zoom meetings from computer

Select “Upload video”, pick the MP4 file from your Computer, hit Upload and the file will be uploaded and processed.

On the other hand, importing a file from Zoom Cloud is super easy. Just select Import from Zoom, pick one of the listed recordings and we’ll do all the magic!

Import video meetings recordings from Zoom

Our custom Zoom Picker lets you navigate across the recorded meetings in chronological order.

Select video recordings zoom meetings to import

Great, now you can relax. Pulse will take care of generating the transcript, make it searchable, and notify your teammates there’s a new recording to watch and discuss!

Transcribe, organize and share all Zoom meetings recordings

Beyond Video Meetings Recordings

Asynchronous videos aren’t just a great way to communicate, but also a great way to do internal training and content development.

Pulse provides the infrastructure every single team in your company can use to transcribe, organize, and share internal videos:

  1. Leadership and Ops: Company all-hands and company Q&A sessions
  2. Product: team updates, roadmap changes, product meetings
  3. Sales: customer calls and sales training
  4. Engineering: weekly updates, daily stand up, feature demos
  5. HR: learning and development content for current employees and future ones
  6. Internal communication: create compelling internal video communications that keep the company aligned, engaged, and on the same page
Try Pulse for free.
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